Form Question and Answer Types

Preliminary actions:

• The admin is responsible for creating a new form
• The admin can define additional form managers who can edit the questions and answers - here
• Some types of questions and answers can only be responded to online - here
• Define categories for the form - to serve as dividers between questions - here
• You can also define a question group - allowing the same question to be asked multiple times in the same form in order to gather information from many individuals in one form - here
• The system allows for defining restrictions or guidelines for each question - here

Types of questions supported by the system forms:

1. Selection

• Single Choice (Combo Box / Radio Button / Auto Complete) – Select one value from a predefined list, with search option.

• Multiple Choice (Multi Select) – Select multiple values from a predefined list, with search option.

• Advanced Choice – Single or multiple selection from a dictionary with sub-values.

• Checkbox (Check Box) – Mark an option, e.g., Done/Not Done.

2. Input

• Text Only / Multiline Text – Enter free text.

• Digits Only – Enter numeric values only (0–9), decimal point allowed.

3. Dates & Times

• Date Only – Enter a valid date.

• Time Only – Enter a valid time.

4. Files & Images

• Image Only – Upload or take a photo; supports annotations (comments, marks, arrows) and multiple images.

• File Only – Upload files or media (e.g., PDF, DOC); allowed file types are defined in company settings by the admin.

5. Scanning & Special Input

• Barcode scan to text.

• Field requiring barcode or NFC scan.

• NFC (Near Field Communication).

6. Display Only

• Media Content / File Content / Image Content – Not a question, but displays media such as an image, video, or document to the respondent.

• Email field for sending a PDF.

7. Other

• Signature – On-screen signature pad.

Possible Response Types:

In questions like Combo Box or Multi Select, you can define the source of possible responses (It is required to define the source of the response):

1. From a dictionary or sub-dictionary - Full article here.
2. Among project users- assuming users are defined for the project and only for forms related to the project
3. Among company users- all employees defined as system users
4. From the equipment list
5. From the location list
6. From the employee list
7. From the NCR/ issue type list

• • Equipment:

    • All equipment in the organization

    • Equipment under a specific location tree

    • Equipment assigned to the respondent

    • Specific equipment type

  • Location: - here

    • All locations in the organization

    • Locations under a specific location tree

    • Locations assigned to the respondent

    • Only sites/facilities

    • Specific location type

  • Employee:

    • All employees in the organization

    • Employees under a specific team/organizational unit

    • Employees assigned to the respondent

  • Issue Type:

    • From the list of issue types defined by system administrators – here.

    • Restrictions on Answers:
      When the answer is selected from entity values in the system (equipment, location, employee, issue type), selection can be restricted by the respondent’s organizational association and permissions